Job Description Job Description
Pay: $19.00 - $25.00 per hour
Job description:
Paralegal/Office Assistant
Location: Ocala, FL
Job Type: Full-time (Mon-Thurs) / Half-day Fridays
Pay: $19.00 - $25.00 per hour (based on experience)
About Our Firm
We are a small, professional law office practicing Bankruptcy, Construction Law, and Probate Law. Our team values confidentiality, professionalism, accuracy, and a positive, respectful workplace. We are seeking an experienced Office Assistant / Paralegal (Non Certified) to support attorneys, manage administrative operations, and interact with clients in a professional manner.
Schedule
- Monday - Thursday: 8:30 AM - 5:00 PM
- Friday: 8:30 AM - 12:00 PM
- Dress Code: Business casual
ResponsibilitiesFront Office & Client Interaction
- Answer phones, take messages, and gather pertinent information
- Greet and pre-screen clients; manage general inquiries
- Maintain a professional and courteous office environment
- Serve as main office representative when interacting with:
- Judges' Judicial Assistants
- Court personnel and clerks
- Attorneys
- Potential, current, and former clients
Administrative Duties
- Paper filing and electronic file maintenance
- Create, organize, store, upload/download, and share documents
- Data entry and typing (55+ WPM)
- Schedule appointments via email and phone
- Copying, scanning, printing, and general document handling
- Prepare mailings, labels, envelopes, and postage
- Order office supplies and maintain inventory
- Maintain organized workspace and filing systems
- Assist with billing, invoicing, and basic bookkeeping (as needed)
- Operate and troubleshoot office hardware:
- Printers
- Copiers
- Telephone/voicemail systems
Paralegal Duties
- Prepare discovery requests (interrogatories, requests for production)
- Draft and format legal documents using templates:
- Motions
- Notices of hearing
- Probate documents
- Bankruptcy petitions and schedules
- Client correspondence
- Open and maintain physical and electronic client files
- Assist with hearing preparation and schedule coordination
- Manage attorney calendars, deadlines, and case milestones
- File documents via Florida EPortal (electronic filing)
- Conduct basic legal research and gather case information
- Organize discovery, case materials, and document sets
Travel & Errands
- Run errands as needed (valid driver's license & insurance required)
- Document delivery/pickup to/from courthouses
- Post office runs, copy service runs
- Office supply procurement
- Occasional grocery or material pickup for office meetings
- Longest travel: Bushnell, Sumter County (up to 45 miles one-way, approx. twice per year)
Software Knowledge
- Microsoft Word
- Microsoft Excel
- Microsoft Office 11
- Adobe PDF tools
- Gmail & Google Calendar
- Zoom
- BestCase (bankruptcy software)
- General internet research
- Basic familiarity with legal case management systems
Requirements
- Minimum 2 years of law office experience
- Minimum 2 years of paralegal experience
- Ability to type 50+ WPM
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Ability to work independently and take initiative
- Professional conduct and strict confidentiality
- Valid driver's license, reliable transportation, and auto insurance
Preferred Skills
- Experience with bankruptcy, probate, or construction law processes
- Familiarity with Florida online court filing (e-Filing)
- Proficiency with Microsoft Office, Adobe, and legal document workflows
- Notary Public certification (or willingness to obtain-firm will assist)
Job Type: Full-time
Experience:
- Law office: 2 years (Required)
- Paralegal: 2 years (Preferred)
Ability to Commute:
- Ocala, FL 34471 (Preferred)
Work Location: In person
