SITE SUPERINTENDENT -- FEDERAL CONSTRUCTION

Job Description Job Description Position Overview

CJW Contractors Inc. is seeking a highly experienced, motivated, and mission-driven Site Superintendent with a minimum of 15 years of dedicated federal construction experience. The successful candidate will serve as the primary on-site authority for all construction operations, safety enforcement, subcontractor coordination, reporting, and schedule management. This role demands a self-starter with exceptional foresight - someone who anticipates construction activity needs well in advance, drives production relentlessly, and holds themselves and their teams to the highest standards of federal construction excellence.

Key Duties & Responsibilities

1. Site Management & Leadership

• Serve as the on-site authority and single point of contact for all day-to-day field operations on federal construction projects including renovations, design-build (DB), design-bid-build (DBB), and ground-up new construction.
• Establish and maintain overall project site logistics, temporary facilities, access control, and material laydown plans from mobilization through demobilization.Manage and direct all subcontractors, self-perform crews, and suppliers on site, ensuring compliance with subcontract scope, project plans, specifications, and applicable federal regulations.
• Maintain a professional, organized, and well-run job site at all times - including implementation and enforcement of badging, PPE, and access procedures on secure government installations.
• Coordinate SECNAV 5512 NAC (National Agency Check) processing and installation access requirements for all personnel, subcontractors, and material deliveries onto Navy facilities.
• Foster a culture of accountability, craftsmanship, and team cohesion across all site personnel and subcontractor workforces.

2. Plans, Drawings & Specifications

• Demonstrate expert-level ability to read, interpret, and apply construction drawings including architectural, structural, civil, mechanical, plumbing, electrical, and fire protection plans.
• Cross-reference project specifications (UFGS, CSI MasterFormat, and project-specific supplemental conditions) to verify that all installed work meets design intent and contract requirements.
• Identify discrepancies, conflicts, or ambiguities between drawings and specs; promptly initiate RFIs through the Project Manager with clear, field-level documentation.
• Review and interpret shop drawings, submittals, and product data against contract documents prior to installation to prevent rework and non-conformances.
• Maintain a current, marked-up set of drawings on site at all times and actively contribute to as-built document preparation throughout construction.

3. Safety - First, Always, Without Exception

• Champion a zero-incident safety culture across all site personnel, subcontractors, and visitors - safety is a core value, not a compliance checkbox.
• Conduct daily Job Hazard Analysis (JHA) reviews and site safety inspections; proactively identify and immediately correct unsafe acts or conditions before they result in incidents.
• Enforce full compliance with EM 385-1-1 (USACE Safety and Health Requirements Manual), OSHA 29 CFR 1926, and all applicable Activity Hazard Analysis (AHA) plans throughout the project.
• Immediately halt any operation presenting an imminent danger or unacceptable risk; document and report to the Project Manager and COR per contract requirements.
• Coordinate and verify that all subcontractors submit and follow approved AHAs, maintain current certifications, and provide adequate competent persons for controlled activities.
• Lead or facilitate weekly Toolbox Talks and Safety Stand-Down meetings as required; the ability to prepare and deliver engaging safety topics is strongly preferred.
• Investigate near-misses and incidents immediately; prepare factual written incident reports and lead corrective action / root cause analysis.
• Maintain OSHA 300 logs, subcontractor safety submittals, and all site safety records in an audit-ready condition at all times.

Minimum Required Safety Certifications: OSHA 30-Hour Construction First Aid/CPR Fall Protection (OSHA-compliant). Ability to conduct Safety Stand-Downs and Toolbox Talk sessions is strongly preferred.

4. Schedule, Production Management & Three-Week Lookahead

• Demonstrate exceptional construction foresight - the ability to anticipate upcoming work activities, identify constraints ahead of time, and mobilize labor, materials, and subcontractors proactively to maintain uninterrupted production flow.
• Prepare, own, and issue the Three-Week Lookahead schedule every week without exception; this is a non-negotiable core deliverable. The lookahead must reflect accurate sequencing, manpower commitments, material delivery windows, inspection hold points, and government coordination requirements.
• Actively drive production on site - move work forward every day, remove obstacles, expedite material deliveries, and hold subcontractors accountable to their committed activity dates.
• Coordinate activity sequencing, equipment availability, utility outages, inspection hold points, and subcontractor manpower to maintain milestone and substantial completion dates.
• Work collaboratively with the project's Primavera P6 scheduler - the Superintendent does not need to be a Primavera operator, but must be fully capable of reading, interpreting, and providing accurate field input to the CPM schedule to keep it current and realistic.
• Identify schedule risks associated with government-furnished equipment, utility shut-downs, owner-directed changes, or inspection availability; document contemporaneously to support potential time extension or REA claims.
• Participate in scheduling review meetings with the Contracting Officer, COR, and Project Manager; provide direct, data-driven status updates.

5. Subcontractor Management & Communication

• Review subcontract agreements for scope, schedule milestones, safety obligations, and quality requirements prior to subcontractor mobilization; confirm each sub fully understands their contracted scope of work.
• Conduct pre-work meetings with each subcontractor before major phases of work begin to align on means and methods, safety expectations, quality standards, and schedule commitments.
• Maintain excellent verbal and written communication skills - document all significant field decisions, directions to subcontractors, and owner-directed changes in writing (email, daily log, or RFI) the same day they occur.
• Manage subcontractor performance proactively; address deficiencies in quality, safety, or schedule directly and promptly, escalating to the Project Manager when warranted.
• Coordinate subcontractor interfaces, sequencing, and work zone conflicts to eliminate downtime and maximize productivity on site every day.

6. Daily Reporting & Documentation

• Prepare and submit a thorough, accurate daily construction report each working day - documenting weather conditions, manpower by trade, work performed by area and activity, equipment on site, materials received, government interactions, and any significant events or delays.
• Ensure all government-directed changes, differing site conditions, and potential cost or schedule impacts are documented in writing the same day they occur; notify the Project Manager immediately and never allow verbal-only direction to stand uncorroborated.
• Maintain organized site documentation including meeting minutes, RFI logs, submittal logs, inspection records, and correspondence files - kept in an audit-ready state at all times.
• Familiarity with eCMS (electronic Contract Management System) or other government-side construction management portals is preferred; willingness and ability to learn agency-specific reporting platforms is required.
• Support preparation of Requests for Equitable Adjustment (REAs) and change order backup documentation by providing detailed, contemporaneous field records and daily log entries.
• Assist with the preparation and organization of Operation & Maintenance (O&M) manuals, as-built drawings, warranty packages, and all project closeout deliverables.

7. Government Agency Coordination

• Interact professionally and regularly with Contracting Officer Representatives (CORs), Resident Officers in Charge of Construction (ROICCs), and facility managers on federal job sites.
• Prepare for and participate in weekly OAC (Owner-Architect-Contractor) meetings; provide accurate and concise site status updates representing CJW professionally.
• Manage all installation access coordination including SECNAV 5512 NAC submissions, visitor access requests, vehicle passes, and escort requirements for Navy and other federal facilities.
• Comply with all security protocols, installation regulations, and Anti-Terrorism Force Protection (ATFP) requirements applicable to each project site.
• Preferred: Prior hands-on experience on US Navy installations in the DC Metro area including NSF Indian Head, Naval Station Norfolk, NRL, NAVSEA, NAVFAC Washington, or similar NAVFAC Mid-Atlantic facilities.

Minimum Qualifications

• 15+ years of experience as a Site Superintendent on federal government construction projects (NAVFAC, USACE, GSA, USAF, NIH, or similar agencies).
• Demonstrated experience managing projects from $1M to $25M+ in scope, including renovations, DB/DBB, and ground-up new construction on active federal installations.
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