Job Description: Job Title: Listing Coordinator
Location: Onsite in St. Charles, IL
Industry: Real Estate / Professional Services
Salary: $55,000 to $60,000 / Year
Job Type: Direct Hire
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client: Addison Group is partnering with a growing organization in St. Charles that is seeking a highly organized Listing Coordinator to join its team. This direct hire opportunity is ideal for an administrative professional who thrives in a fast-paced environment, enjoys managing multiple deadlines, and has a strong attention to detail.
Job Description: The Listing Coordinator will oversee the administrative and operational aspects of transactions from contract through closing. This role serves as a liaison between clients, agents, lenders, title companies, and other stakeholders to ensure all documentation, deadlines, and compliance requirements are met. The ideal candidate is proactive, detail-oriented, and excels at providing exceptional customer service.
Key Responsibilities:
Coordinate transactions from contract execution through closing.
Manage transaction timelines, ensuring all deadlines and milestones are met.
Prepare, review, and maintain transaction files for accuracy and compliance.
Communicate with clients, agents, lenders, title companies, attorneys, and vendors throughout the transaction process.
Track required documentation and obtain signatures as needed.
Schedule inspections, appraisals, closings, and other transaction-related appointments.
Maintain accurate records within transaction management systems and CRM platforms.
Resolve administrative issues and proactively communicate updates to all parties.
Provide exceptional customer service while ensuring a smooth transaction experience.
Assist with additional administrative and operational projects as needed.
Qualifications:
2+ years of transaction coordination, real estate administration, or related administrative experience.
Experience supporting real estate transactions or working in a real estate, mortgage, title, or legal environment preferred.
Proficiency in Microsoft Office Suite and experience with CRM or transaction management software is a plus.
Strong organizational skills with the ability to manage multiple transactions simultaneously.
Excellent written and verbal communication skills.
High attention to detail and strong problem-solving abilities.
Ability to work independently while collaborating effectively with internal and external stakeholders.
